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CITY OF COLLEGE STATION
Planning 6 Development Services
Minutes
Design Review Board
Friday, April 7, 2006
Administrative Conference Room
City Council Office and On Site Visit at Wolf Pen Creek
1101 Texas Avenue
11:00 AM
Board Members Present: Chairman Scott Shafer, Alan King, Ward Wells, Rick
Heaney and Susie Cox
Board Members Absent: Hunter Goodwin,Nancy Sawtelle
Staff Present: Senior Planner Trey Fletcher and Staff Assistant Mandi
Alford
Others Present: Jim Stewart, Jane Kee, and Veronica Morgan
AGENDA ITEM NO. 1: Call to order.
Chairman Scott Shafer called the meeting to order at 11:10 am.
AGENDA ITEM NO. 2: Consider absence requests.
—Nancy Sawtelle
—Hunter Goodwin
Ms. Sawtelle and Mr. Goodwin did not submit absence request forms, so no action was
taken.
AGENDA ITEM NO. 3: Consideration, discussion and possible action to approve
meeting minutes for March 24, 2006.
Mr. Wells motioned to approve the meeting minutes, Mr. Heaney seconded the motion,
which passed unopposed(5-0).
AGENDA ITEM NO. 4: Presentation, possible action, and discussion regarding
preliminary site plan issues for the WPC Condos located at 305 Holleman Drive
East through an on-site visit. (TF 06-500061)
Senior Planner Trey Fletcher presented the staff report to the Board before going on site.
Mr. Fletcher explained to the Board that the developer, Jim Stewart, wanted the Board's
input before Mr. Stewart turned in the site plan for review on a future agenda. The DRB
will have the final approval of the site plan for this project.
The Board visited the Waterwood Townhomes site to get an idea of how the Wolf Pen
Creek Condos would be oriented to the street and internal relationship with other
buildings, the Board then went to visit the site where the WPC Condos will be located.
The Waterwood project was also developed by Mr. Stewart.
No formal action was taken, but discussion among the Board members addressed
building placement and orientation, height, and orientation and access to the existing and
proposed trails along Wolf Pen Creek.
AGENDA ITEM NO 5: Possible action and discussion on future agenda items — A
Design Review Board Member may inquire about a subject for which notice has not
been given. A statement of specific factual information or the recitation of existing
policy may be given. Any deliberation shall be limited to a proposal to place the
subject on an agenda for a subsequent meeting. The following items were discussed
as topics for future agenda items:
No future agenda items were discussed.
AGENDA ITEM NO 6: Adjourn
Chairman Scott Shafer adjourned the meeting.
APPROVED:
Scott Shafer, Chairman
ATTEST:
Mandi Alford, Staff Assistant
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CITY OF COLLEGE STATION
Planning d'Development Services
Minutes
Design Review Board
Friday, March 24, 2006
Administrative Conference Room
City Council Office
1101 Texas Avenue
11:00 AM
Board Members Present: Acting Chairperson Nancy Sawtelle, Hunter Goodwin,
Rick Heaney, Ward Wells
Board Members Absent: Chairman Scott Shafer, Alan King
Staff Present: Assistant Director Lance Simms, Senior Planners Jennifer
Prochazka and Trey Fletcher, Staff Planners Crissy Hartl
and Lindsay Boyer and Staff Assistant Mandi Alford
Others Present: Tap Bentz, Owner—Outback Steakhouse
Don Lys, Britt Rice Construction
AGENDA ITEM NO. 1: Call to order.
Acting Chairperson Nancy Sawtelle called meeting to order at 11:08 am.
AGENDA ITEM NO. 2: Consider absence requests.
—Scott Shafer
—Alan King
Mr. Heaney motioned to approve the absence request, Mr. Goodwin seconded the
motion, which passed unopposed(4-0).
AGENDA ITEM NO. 3: Consideration, discussion and possible action to approve
meeting minutes for March 10,2006.
Mr. Heaney motioned to approve the meeting minutes with a change to Mr. Wells'
name. Mr. Goodwin seconded the motion, which passed (3-1). Ms. Sawtelle abstained
because she was not present at meeting.
AGENDA ITEM NO. 4: Presentation, possible action, and discussion on a site
plan,landscape plan and sign details for the Wolf Pen Creek Amphitheater
addition,located on Colgate Drive in the Wolf Pen Creek District (JP/CC 06-50038).
Senior Planner Jennifer Prochazka presented the staff report stating that the proposal is
for the expansion of the Wolf Pen Amphitheater that including offices, a permanent
concession area and a Green Room. The sign would not be discussed, because it was
decided not to do the sign.
Ms. Prochazka also stated that the proposed site plan meets the minimum requirements
for site design. Since the developed park area is not being increased, additional
landscaping is not required. The Park and Recreation Department has proposed additional
plantings on site,which were presented at meeting. However, the Board took no action
on the landscape plan since none was required.
Mr. Wells motioned to approve the site plan only as proposed;Mr. Goodwin seconded
the motion which passed unopposed(4-0).
AGENDA ITEM NO. 5: Presentation, possible action, and discussion on exterior
siding materials for Outback Steakhouse located at 2102 Texas Avenue South (CH
06-50023). (Amended)
Staff Planner Crissy Hartl presented the staff report stating that the applicant is requesting
to use an exterior siding that exceeds the facade limit for building materials established
by Section 7.9 D 2 of the Unified Development Ordinance.
Outback Steakhouse is proposing to enclose their outdoor patio and desires to use the
same hardi-plank siding material already in place for the restaurant at their existing
location. The Non-Residential Architectural Standards limit certain materials, including
hard board/hardi-plank, to 75% of the overall facade. The applicant has exceeded the
limit, as a great majority of the existing facade is hardi-plank, thus they are requesting a
variance from the Design Review Board. The applicant is also proposing to add two
canopies over the proposed windows to satisfy additional Non-Residential Architectural
Standard requirements.
The applicant is requesting an alternate material scheme that is consistent with the
following parameters:
1. The applicant is a franchised and/or chain restaurant to be developed as a single
detached building (not integrated into a multi-tenant building); and
2. The proposed materials are part of its corporate branding; and
3. The applicant provides all of the alternative materials schemes the chain or
franchise has used.
Following Ms. Hartl's staff report, there was some discussion concerning the definition
of a façade and how the definition was applied with respect to the Unified Development
Ordinance.
Mr. Wells motioned to approve the variance allowing the hardi-plank siding material
provided the siding on the north façade of the extension is limited to 75%. Mr.
Goodwin seconded the motion which passed unopposed (4-0).
AGENDA ITEM NO 6: Possible action and discussion on future agenda items — A
Design Review Board Member may inquire about a subject for which notice has not
been given. A statement of specific factual information or the recitation of existing
policy may be given. Any deliberation shall be limited to a proposal to place the
subject on an agenda for a subsequent meeting.
The following items were discussed as topics for future agenda items:
Verizon switching place in Southwood Valley, requiring it to be landscaped or
screened
Application Requirements (making sure Staff has all information needed for
packet)
Overview of changes to the Northgate Ordinance adopted by Council
AGENDA ITEM NO 7: Adjourn
Mr. Wells motioned to adjourn the meeting,Mr. Heaney seconded the motion; which
passed unopposed(4-0).
APPROVED:
Scott Shafer, Chairman
ATTEST:
Mandi Alford, Staff Assistant